Business Letters in Reference to Accounts

Published on February 24th, 2012 by | Category: Writing

1. Sending Cheque in Settlement of A/c

DEAR SIRS,

We have pleasure in enclosing herewith cheque for —, in full settlement of your A/c, and shall be glad to have your receipt.

Yours faithfully,

pp. WILSON & SONS,

H.L.

2. Sending Cheque in part Settlement of A/c

DEAR SIRS,

We have pleasure in sending herewith cheque for zoo in part settlement of your A/c. We hope to let you have a cheque for the balance outstanding next month, and trust this will be satisfactory to you. Please let us have your acknowledgement.

Yours faithfully,

pp. WILSON & SONS,

H.L.

3. Sending Bill in Settlement of A/c

DEAR SIRS,

We regret that we are not able to send you cheque in settlement of your A/c this month. We have had great difficulty in collecting A/cs due to us and are, in consequence, rather pressed for ready money. We send you however a Bill payable at three months, and beg that you will favour us by accepting this.

Yours faithfully,

pp. WILSON & SONS,

H.L.

4. Requesting Acceptance of Bill

DEAR SIRS,

We shall be very much obliged if you will accept the enclosed Bill for —, payable at three months, and return to us. We are sorry to trouble you, but find ourselves pressed for ready money just now.

Thanking you for your prompt attention,

We are, Yours faithfully,

pp. WILSON & SONS,

H.L.

5. Requesting Payment on A/c of Work done

DEAR SIR,

We should be very much obliged if you could let us have a cheque on a/c of the work we have in hand for you. Work to the value of over $… has been completed, and it would be a great convenience to us if you could let us have a cheque for, say, $… to meet payments that have now to be made for material.

Yours faithfully,

pp. T, P. WATSON & Co.,

H. Price

6. Requesting Payment before Delivery of Goods

DEAR SIR,

The posters ordered by you are now ready. We enclose invoice, and will dispatch immediately on receiving remittance from you.

Yours faithfully,

pp. BRIGHT & Co., LTD.,

D.S.L.

7. Requesting Payment of A/c

DEAR SIR,

I beg to call your attention to my A/c rendered in July last for £84 8s. ôd., which is now considerably over-due. No doubt the matter has escaped yonr atten tion, and I should be glad to have cheque at your early convenience.

Yours faithfully,

H. S. SMITH.

8. Repeating Request for Payment of A/c

DEAR SIR,

I wrote you on the 9th uIt., asking for payment of my A/c for £84 8s. 6d., rendered in July last, but so far have received no reply. I think six months is a very unreasonable credit to expect for work of this kind, and I cannot allow the A/c to stand over any longer. Please let me have your cheque by return.

Yours faithfully,

H. S. SMITH.

9. Requesting Payment of A/c and threatening legal Proceedings

DEAR SIR,

I have already written you twice about my A/c for £84 Ss. 6d. rendered in July last and have received no reply. I am unable to wait any longer, and, if I do not receive cheque in full settlement by the end of this week, I shall be compelled to place the A/c in the hands of my solicitors for collection. I am very loth to do this, but, as you do not answer my letters, no other course is open to me. I cannot understand why you are treating me in this discourteous manner.

Yours faithfully,

H. S. SMITH.

10. Asking for Time in Settling A/c

DEAR SIR,

I regret that your A/c should have been so long outstanding. I have had very heavy expenses to meet lately and at the same time have been unable to collect several large A/cs due to me. In the circumstances I should take it as a great favour if you would allow the A/c to stand over for a few weeks longer.

Yours faithfully,

BENJAMIN LOCKE.

11. Promising Payment and deprecating legal Proceedings

DEAR SIR,

I regret very much that your A/c has not been paid before this, but I hope you will not think it necessary to go to the trouble and expense of legal proceedings. Owing to circumstances into which I need not enter here, I have been pressed for ready money lately, but the embarrassment is only temporary, and I can promise definitely that your A/c shall be settled at the end of this month.

Yours faithfully,

BENJAMIN LocicE.

12. Complaining of a Returned Bill of Exchange

SIR,

I am much surprised and vexed at having returned to me the Bill I drew upon you in accordance with the terms agreed upon between us. When you found that you were not in a position to meet the bill) you should have advised me of the fact, so as to enable me to make some arrangement. Your not having done this has put me to the greatest inconvenience, and I must inform you that unless you make arrangements to meet the Bill within ten days I shall be compelled to take the usual steps.

Yours faithfully,

N. UNDERWOOD.

13. Disputing an A/c

DEAR SIR,

We have received your statement for September, but are returning it herewith, as it does not agree with our books.

You have charged us zx/- a doz. for silk stockings on three dates. Your quotation (Ref.—LM/8421) was 20/3 a dozen.

On the 10th you have charged io dozen suede gloves. We only ordered and received 6 doz.

The item for woollen vests (gents.) appears to be charged to us in error. We have no trace of them.

We shall be obliged if you will look into these matters and let us have a corrected statement in due course.

Yours faithfully,

pp. L. JONES & SON,

B.H.W.

14. Acknowledging Receipt of Cheque

DEAR SIR,

We have pleasure in acknowledging the receipt of cheque for £ in settlement of your A/c to May 3 last, and enclose receipt.

Assuring you always of our best attention,

We remain, Yours faithfully,

pp. SLOWAN & Co., L

H.P.S.

15. Disallowing Discount

DEAR SIR,

We have pleasure in acknowledging the receipt of your cheque for £— in settlement of your A/c to June 30th last, but note that you have deducted 4% as discount. We regret we cannot allow this. Our terms are 3 for prompt cash and 4% on monthly A/cs, and these terms were stated when acknowledging your order, and are printed on our invoices. This A/c is ten weeks old, and therefore is not subject to discount. We shall be obliged if you will let us have a cheque for the balance (£). when we will send you receipt for the full amount.

Yours faithfully,

pp. C. MORGAN & Co.,

C.T.B.

16. Requesting Payment to reduce Debit

DEAR Sis,

We thank you for your order for woollen goods (No. L821) but must point out to you that the debit balance on your A/c is now $219, and exceeds the amount ($200) to which we agreed to go in giving you credit. We shall therefore be obliged if you will send us cheque to reduce your debt to us, when we shall be happy to give your order our immediate attention.

Yours faithfully,

pp. C. MORGAN & Co.,

C.T.B.

17. Requesting Payment to avoid Bankruptcy

DEAR SIRS,

I am being very much pressed just now by a large creditor who has suddenly called in a debt I had not expected to be called upon to pay for some months. This is causing me much embarrassment, and I shall be in grave difficulties unless I can raise £500. I have orders in hand for you worth over £200, and, as I know you have always been satisfied with my work and would view my having to file my petition with very great regret, I venture to ask you if you could let me have a cheque for £ or £200 on a/c of that order.

I am very sorry to have to make this request, but I hope you will see your way to obliging me. I shall regard it as a very great favour.

Once this creditor is satisfied, I have no further fear of insolvency, as trade is good, and my other debts are small.

Yours faithfully,

C. S. HOWARD.

18. Requesting Payment not due

DEAR SIRS,

We find that your A/c with us, due for settlement at the end of April, is £249 10s As we are rather pressed for ready money just now, we are willing to allow you a special discount of 5% on this for settlement this week. We should be glad to hear by return if this proposal is acceptable to you.

Yours faithfully,

pp. C. MORGAN & SON,

C.T.B.

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